Legal

IF GROUP is registered as a trademark with the Benelux Office for Intellectual Property.

This trademark is used by the following companies: IF-ONLINE registered with the RCS (Luxembourg Companies’ Registry) in Luxembourg under number B115.073, having its headquarters at 45, rue des Scillas, L-2529 Howald; IF-CORPORATE SERVICES. registered with the RCS (Luxembourg Companies’ Registry) in Luxembourg under number B 143.346, having its headquarters at 45, rue des Scillas, L-2529 Howald; IF-ADVISORY, registered with the RCS (Luxembourg Companies’ Registry) in Luxembourg under number B143.980, having its headquarters at 45, rue des Scillas, L-2529 Howald; IF- PAYROLL & HR registered with the RCS (Luxembourg Companies’ Registry) in Luxembourg under number B 144.161, having its headquarters at 45, rue des Scillas, L-2529 Howald and IF-EXPERTS COMPTABLES (in the process of registration with the RCS in Luxembourg under number B 148.154, having its headquarters at 45, rue des Scillas, L-2529 Howald (hereinafter ‘IF-GROUP’).

This Internet website (hereinafter ‘the Site’) is provided by IF-GROUP.

To facilitate access to the general information describing its activities, IF-GROUP provides the visitor to the Site certain information and documents subject to the conditions outlined in this legal notice (the ‘User Conditions’). The IF-GROUP website aims to present accurate and updated information, but it cannot guarantee the absence of errors or outdated information.

By browsing the Site, the visitor accepts without exception the User Conditions. IF-GROUP reserves the right to change the User Conditions at anytime and the use of the Site is subject to the most recent User Conditions available on the Site at the time of use.

Limitation of liability

Visitors access the Site through the communication network termed the Internet. They declare to be aware of the risks that this implies and accept them

Depending on the nature of the electronic communication processes, IF-GROUP cannot guarantee that the Site contains no errors or omissions, and that it is free of any viruses or any other problem causing an interruption of the Site.

Consequently, information, documents or any other information supplied on the Site is without warranty, expressly or implied, especially as to the accuracy and completeness of the aforementioned information and documents, as well as to their updates.

IF-GROUP strives to limit as much as possible the extent of any inconvenience caused by errors, omissions and technical problems. IF-GROUP declines all responsibility for problems which may arise while using the Site.

IF-GROUP cannot be held liable for any damages suffered by the visitor while navigating the Site or after leaving it.

IF-GROUP reserves the right to stop at anytime the supply of all or partial information.

The information contained in this Site shall not to be interpreted as creating a client relationship between IF-GROUP and the User and cannot be used for any other purposes than for general information. This information shall not be taken as an official source of information or as a substitute for professional advice: it is therefore strongly recommended that the visitor personally checks all information. Before undertaking any action or refraining from acting, based on any information contained in this Site, it is also strongly recommended to seek professional advice.

Copyright and reproduction notice

The Site, including its contents and layout, is governed by intellectual property law, particularly the law on copyrights and trademarks.

IF-GROUP does not grant any licences, authorisations or user rights, or confer any other rights or intellectual property titles that it owns on the Site or its contents.

The rights granted implicitly and explicitly to the visitor constitute an authorisation of usage and in no way the transfer of rights, property rights or any other transfer or creation of rights, titles or licences relating to the Site.

Unless otherwise stated to the contrary, the visitor is authorised to read, download and print documents and information under the following conditions:

The documents can be used only for private purposes, for informational purposes only and in a private context.

The documents and information downloaded, copied or printed cannot be modified in any way and they documents cannot be reproduced without reference to the Site.

Any other use of documents and information provided by the Site is strictly prohibited, unless prior authorisation has been obtained.

IF-GROUP does not systematically check the content of sites to which it is linked. IF-GROUP is not responsible for the content presented on other Internet sites, neither for their lawfulness nor for the accuracy or fairness of the information contained therein.

Applicable law

Any dispute in connection with the use of the Site is governed by the laws of Luxembourg and the Courts of Luxembourg shall have exclusive jurisdiction.

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PERSONAL DATA PROTECTION POLICY

1 Legal and regulatory context

This personal data protection policy defines the way in which IF Group, trademark registered with the Benelux Office for Intellectual Property, operated by the companies IF-CORPORATE SERVICES, registered with the Luxembourg Trade and Companies Register under number B 143.346, with its registered office at 45, rue des Scillas, L-2529 Howald; IF-ADVISORY, registered with the Luxembourg Trade and Companies Register under number B 143.980, with its registered office at 45, rue des Scillas, L-2529 Howald; IF- PAYROLL & HR, registered with the Luxembourg Trade and Companies Register under number B 144.161, with its registered office at 45, rue des Scillas, L-2529 Howald; and IF-EXPERTS COMPTABLES, registered with the Luxembourg Trade and Companies Register under number B 148.154, with its registered office at 45, rue des Scillas, L-2529 Howald (hereinafter “IF-Group”), may have cause to process information pertaining to identified or identifiable natural persons (known as “data subjects”) collected from them as well as from its clients and third parties (e.g. prospects, subcontractors and suppliers).
The terms “personal data”, “processing”, “controller” and “processor” are to be understood within the meaning of Regulation (EU) 2016/679 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, as well as any subsequent texts replacing or supplementing this text.

2 Processing of personal data

IF Group may be required to process personal data for the following purposes:

- Provision of professional services, such as:

o Accounting and tax services
o Company domiciliation services
o Advisory services in the areas of employment law and taxation for natural persons
o Payroll management services

- Establishment of its administrative systems and systems for the management of client and supplier relationships, including:

o Requests for proposals and drafting of contracts
o Monitoring and management of clients, suppliers and former employees
o Invoicing and payment of invoices
o Advertising, communication and public relations

- Compliance with legal, regulatory, contractual and statutory obligations
- Protection of its building, equipment, infrastructure and IT data
- Ensuring business continuity
- Management of risks in a global context with the parties involved
- Processing of data subjects’ requests
- Management of its website and various related applications
The abovementioned purposes have at least one of the following legal bases:
- Processing is necessary for the performance of a contract (or when taking steps prior to entering into a contract) by which the data subject is bound
- Processing is necessary for compliance with a legal obligation to which IF Group is subject
- Processing is necessary on the grounds of the legitimate interests of IF Group or a third party
- The data subject has consented to the processing of their personal data for one or more specific purposes

Depending on and for processing purposes, IF Group may be required to process the following categories of personal data:

3 Rights of data subjects

According to the conditions stipulated by the applicable laws, data subjects are entitled to:
• Access their personal data and certain information concerning its processing;
• Request the rectification or erasure of their personal data;
• Ensure the restriction of its processing;
• Object to the processing of their personal data.
• Lodge a complaint with the CNPD (Commission nationale pour la protection des données à Luxembourg) (cnpd.lu)

In order to exercise the rights set out above, data subjects are requested to send an email, containing proof of their identity and specifying the right that they wish to exercise, to:
dataprotection@ifgroup.lu or dataprotection@ifpayroll.lu.


4 Security of personal data

IF Group undertakes to take all appropriate technical and organisational measures to protect the personal data of data subjects against any unauthorised or illegal processing and against accidental loss, destruction or damage thereto.
Personal data is stored on secure servers in controlled locations.

5 Personal data retention period

IF Group stores personal data for the term of the agreement.
At the end of the service relationship and at the discretion of the controller as expressed in documented instructions, IF Group shall return or destroy the data, and any copies of data, unless the data is required to be returned by law or by the regulations applicable to IF Group.

Transfer of personal data outside the European Union

IF Group does not transfer personal data outside the European Union other than to companies offering an adequate level of protection as decided by the European Commission.

Update to our personal data protection policy

In order to comply with the applicable laws and to provide the most accurate reflection of the way in which IF Group processes personal data, this personal data protection policy will be subject to updates.
The version published on the IF Group website is the version currently applicable.

Contact details

Any requests for information about personal data protection may be submitted by email to:
dataprotection@ifgroup.lu or dataprotection@ifpayroll.lu for IF Payroll & HR
or by post to:

IF GROUP
IF PAYROLL & HR for the company IF Payroll & HR
FAO DATA PROTECTION
BP 2474
L-1024 LUXEMBOURG

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